Office & Hospitality Manager Location: Warsaw Company description:  Assembly Digital Commerce (ADC) is the E-commerce division of Assembly. We deliver exceptional media and digital commerce tools, services and solutions to accelerate and fuel brand performance in an online world. As ADC, we were built to accelerate and transform digital-first experiences connecting a brand to its consumers anywhere and everywhere they are. With a team of over 2,300 highly-skilled professionals, in 35 markets globally, ADC leverages in-house AI-driven data and technology in both commerce and media to to fuel growth that makes brands perform and drives measurable business outcomes. As proud member of Stagwell, the challenger network built to Transform Marketing, we are committed to purposeful action, leading the way in social and environmental impact within the agency realm. brandnewgalaxy.com About the role: We are looking for an Office & Hospitality Manager who will play a key operational role in our Warsaw office and act as a trusted partner to the Leadership Team. This position combines office management, executive support, cooperation across domestic and international offices, and curation of premium guest experiences for clients, partners, and senior stakeholders.The role requires strong business maturity, excellent organizational skills, and a natural sense of executive-level hospitality. Your mission, if you choose to accept it, will be:Office & administration management: Full ownership of the day-to-day operations and overall appearance of the Warsaw office Responsibility for office-related budgets and cooperation with external vendors and service providers Ensuring smooth and efficient administrative and front-desk operations Leadership Team support & coordination: Ongoing operational support for the CEO / Managing Director Close collaboration with the Leadership Team and cooperation across offices, both domestic and international Liaison with Personal Assistants of other CEOs and key business partners Hospitality & guest experience: End-to-end organization of visits for key guests, clients, and partners — from welcome to coordination of their entire stay Creation of tailored recommendations for restaurants, venues, attractions, and local experiences (guest tour guide curation) Organization of unique, high-end experiences for guests (e.g. VIP concert tickets, cultural event recommendations, exclusive meetings)   What you’ll need to succeed:·       7+ years of experience in roles combining office management, executive support and premium hospitality within a dynamic, international environment·       High level of business maturity and proven experience working closely with Leadership Teams·       Ability to represent the CEO / Managing Director and manage sensitive and confidential information with discretion·       Strong organizational and prioritization skills, with the ability to manage multiple projects simultaneously·       Deep understanding of executive-level hospitality and client experience standards·       Creativity and strong cultural awareness — ability to initiate events and initiatives that strengthen company culture and community·       Proactivity·       Fluent English and Polish (written and spoken)Nice to have:·       Event management experience  What makes this a great career opportunity? ·       High level of autonomy with real ownership of the role and daily operations·       Space to develop and lead own initiatives that shape office culture and guest experience·       A diverse scope of responsibilities, combining administration, executive support and hospitality·       Close collaboration with top-level management·       An international, representative role involving contact with global stakeholders  Benefits:  Private medical insurance with option for travel insurance Group insurance (paid partially by the Employee) Access to Multisport card (paid partially by the Employee) Employee Referral Program Access to wellbeing platform Access to language learning platform 1 additional day of paid leave for volunteering purposes per calendar year Internal and external training opportunities   Our recruitment process: 1.      Recruiter phone screen2.      Online interview via MS Teams3.      2nd Interview (in the office) Pursuant to Article 24(6) of the Law of 14 June 2024 on the Protection of Whistleblowers, we would like to inform you that Pathfinder23 sp. z o.o. has implemented an Internal Procedure for Reporting Violations of the Law and Follow-up.