Your responsibilities

• Managing day-to-day office operations and working at the reception desk – organizing office workflow, ensuring cleanliness and efficiency at the reception area,
• Office supplies management – monitoring stock levels and ordering office materials and deliveries,
• Handling correspondence – managing incoming and outgoing mail and distributing documents accordingly,
• Working with documents and systems – archiving documents and using office software and systems,
• Collaboration with other departments – coordinating interdepartmental activities and providing administrative support,
• Technical support – organizing repairs, maintenance, and configuration of office equipment,
• Supporting employees – identifying and responding to ongoing organizational needs (equipment, accessories, etc.),
• Negotiating with suppliers – selecting vendors and negotiating cooperation terms,
• Monitoring service and warranty contracts – keeping track of deadlines and ensuring contract execution.

Our requirements

• Minimum 2–3 years of experience in a similar position,
• Proficiency in English at a minimum B2 level,
• Solid knowledge of MS Office, especially Excel and Word,
• Reliability, attention to detail, and a high level of accuracy,
• Excellent organizational and multitasking skills,
• Ability to work independently, make decisions, and take initiative,
• Positive attitude and strong interpersonal skills,
• Proactive approach to daily tasks, office operations, and arising challenges,
• Interest in technology and basic knowledge of working with IT equipment will be a strong asset.

What we offer

• The chance to grow with a fast-scaling company that has global ambitions — and make a real impact on both - our journey and your own.

• Stable employment and a chance to level up as we scale together.

• A key role in building the global presence of Eternis.

• Benefits package, including medical care and a MultiSport subsidy.

• Competitive salary based on experience and skills.

• A modern office in Warsaw, located in a convenient spot close to the metro, to make your daily commute even easier