Description

Position Summary

Why It's a great opportunity: As a subject matter expert in digital records management and knowledge in program management, you will support the Clerk’s office to create a digitization program. This will involve software implementation, follow the operating budget, outside contractors and consultants, analysis metrics, while communicating and presenting proposals to leadership. Once established you will be overseeing compliance, contracting, storage, destruction, organization, tracking, retrieval, and other standard operating processes for electronic imaging of official records.

Why It's a great department: The Finance Department delivers enterprise-wide services that support every County department and many external partners, ensuring Pierce County operates effectively, efficiently, and with strong public stewardship. Finance staff provide a broad portfolio of high-impact, countywide services, including budgeting and performance management, fiscal services, procurement and contracting, information technology, general services, fleet services, and risk management.

Employees have the opportunity to work on strategic, enterprise-level initiatives, collaborate across departments, provide the operational and technical backbone which ensures the smooth delivery of services across the organization, and deliver critical analysis and decision support that informs leadership and shapes County priorities. Guided by leadership values that emphasize collaboration, transparency, and continuous learning, the Finance Department offers a supportive, innovative, and team-oriented environment where employees can grow professionally while making a meaningful impact on County operations and the community.

Learn more about the Finance Department here.

How to be successful in the role: Your success will come from your exceptional program and project management skills and ability to successfully move data from paper into an electronic software system. Your ability to lead a strong team, be a responsive problem solver, can anticipate needs, effectively partner with others, and document the process. As the lead and technical expert, your strong leadership and extensive knowledge of digitizing records and information management is key. You will deliver guidance and give answers for our internal customers providing resources and solutions with confidence and detail while managing a relationship with our contracted vendor.

Your future in this role: This position will create the Clerk’s Office’s Digitization Program and build a sustainable scanning strategy. You will work with experts across all levels of the department from individual contributors to executive leadership. You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core Daily Responsibilities

• Create the digital records management program, ensuring compliance, confidentiality and maintenance of records retention and destruction programs in compliance with established policies and procedures including Federal, State, and local laws.
• Partner with the Information Technology Department to develop, test, and evaluate the County’s digital records management policies, procedures, and electronic applications administration and maintenance, ensuring system security and retention schedules.
• Research all applicable rules and regulations concerning digital records retention and identify appropriate records retention schedules as established by County procedures and legal requirements.

A classification description with a more detailed list of essential functions can be found here.

Qualifications

• Bachelors’ degree in business, records management or related field and,
• Three years of experience overseeing records management systems (paper and electronic) for a government agency; OR
• Any equivalent combination of experience and education is required.
• Lead worker and/or supervisor experience preferred.
• Certified Records Manager (CRM) or similar industry recognized credential is preferred

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental Information

To Be Considered For This Opportunity Please

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs .
• If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

We are unable to sponsor or take over sponsorship of an employment visa at this time.