Your responsibilities

• HR Administration & Payroll
• • Coordinate and oversee payroll and HR administration processes in cooperation with the external payroll provider in Poland and EORs in other locations.
• • Verify payroll inputs and outputs, ensuring data accuracy and compliance with local regulations.
• • Manage the full employee lifecycle: onboarding, changes, and offboarding.
• • Manage the flow of employee documents – preparing, reviewing, and archiving contracts, amendments, and other HR documentation.
• • Maintain accurate and up-to-date employee data in the HR systems (PeopleForce, Symmetrical); perform regular audits and ensure data integrity.
• • Support internal and external HR reporting on headcount, payroll, and workforce analytics.
• HR Operations & Compensation & Benefits
• • Support daily HR Operations processes, including documentation, standardization, and improvement of workflows.
• • Assist with Compensation & Benefits administration – maintain benefits data, coordinate benefit providers, and support annual compensation reviews.
• • Partner with global HR and Finance teams on salary review cycles, cost analyses, and benchmarking.
• • Prepare HR and payroll-related reports and ensure alignment with company policies.
• Global Employment & Mobility
• • Coordinate relocation and immigration processes for employees relocating to or within Poland and other countries.
• • Support employees in obtaining local work and residence visas (in cooperation with external immigration and legal partners).
• • Monitor and interpret changes in global employment, mobility, and visa regulations, ensuring company compliance.
• Policies, Procedures & Systems
• • Develop, update, and implement HR policies and procedures in line with local legal requirements.
• • Administer and continuously improve the PeopleForce HR system
• • Ensure data accuracy and GDPR compliance across all HR systems and records.
• • Identify opportunities to automate, simplify, and standardize HR and payroll processes.

Our requirements

• 5+ years of experience in HR administration, payroll coordination, or global mobility.
• Strong attention to detail, analytical mindset, and ability to work independently in a fast-changing, global environment.
• Strong understanding of Polish labor law and payroll processes.
• Experience in working with external HR and payroll providers.
• Hands-on experience with HR systems (PeopleForce experience is an advantage).
• Good knowledge of Compensation & Benefits and HR Operations processes.
• Excellent Polish and English skills (C1 level or higher).

Optional

• Familiarity with immigration processes and supporting employees in obtaining local visas and work permits is a plus.
• Understanding of international employment models is a plus (EoR, B2B, relocations, virtual setups).

What we offer

• Rewarding, challenging, and dynamic work in an international environment.

• Ongoing learning and development opportunities.

• Flexible and agile work practices that focus on our people’s well-being to drive innovation and entrepreneurship.

• Tangible impact on the company you work for.

• Collaboration with professionals from the IT and Supply Chain industry in a fun environment.

• Exposure to cutting-edge technologies and business frameworks.

• “We Get Things Done”– we value work in an agile high-growth company. This can be achieved with the right balance of planning and pragmatism.