Your responsibilities

• The Crew Assistant will be responsible for the execution of the mobilization process of seafarers of particular nationalities. The role is also responsible for coordinating with training centers and medical providers when necessary as well as contacting seafarers on the process of mobilization.
• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• KEY SUCCESS MEASURES:
• Timely processing of flagstate document applications, visa and other requirements of the joining crew
• Timely training enrolment of the joining crew
• Timely encoding of data and uploading of documents in ShipSure
• Positive feedback from key stakeholders (e.g. immediate superior/s, seafarers etc.)

Employer requirements

• Excellent communication skills (verbal and written), including communication in English, both oral and written, at least at an intermediate level.
• Good organizational and planning skills.
• Ability to work to tight deadlines and meet them.
• Minimum requirement: a high school diploma or a bachelor's/master's degree in any field.
• Strong computer skills, including word processing and spreadsheet skills.
• Excellent interpersonal skills, including the ability to engage and interact with people of all levels and from different countries.
• Attention to detail

Optional

• Minimum 1 year of relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.

What employer offers

• Private medical care

• MultiSport card

• Participation in the Employee Pension Program

• Benefits from the Company Social Benefits Fund, including co-financing of holidays

• Integration events

• Fruits, coffee, tea