Your responsibilities

• Ensure the day-to-day operations of the office run smoothly — from supplies and logistics to space organization
• Be the face of the Warsaw office: greet guests, support teams, and create a welcoming atmosphere
• Take care of local and company-wide events, team gatherings, trainings, and daily brunch coordination
• Manage incoming and outgoing correspondence (emails, packages, documents)
• Maintain relationships with suppliers and service providers, and oversee office orders and deliveries
• Support new hires during onboarding and ensure they feel at home from day one
• Help organize business travel and assist in expense tracking (e.g., via Jira)
• Proactively support the team with ad-hoc tasks and internal projects that strengthen company culture

Our requirements

• 2+ years of experience in a similar administrative or office management role
• Strong sense of ownership and the ability to work independently with minimal supervision
• Excellent organizational skills and attention to detail — you enjoy making things run efficiently
• Friendly, open-minded, service-oriented mindset and a strong “can-do” attitude
• Fluent Polish and good English communication skills (spoken and written)
• Ability to multitask and prioritize across different responsibilities and deadlines
• A proactive approach and the confidence to take initiative in solving everyday challenges
• Working knowledge of Excel and experience with office tools/platforms

Optional

• Basic understanding of procurement or vendor management processes
• Event planning skills or previous experience in organizing internal team events
• A passion for building a warm, inclusive and well-organized work environment