Must have

• MS Excel

• Office management

• HR

• Process

• Communication skills

• English (B2)

• Ukrainian

Requirements description

• Higher education degree.
• Experience as an HR manager, recruiter, or personal assistant to management.
• Experience working with international companies and understanding different cultural mindsets is a plus.
• Experience in recruiting personnel across Europe is an advantage.
• Proven experience in building HR processes.
• English proficiency at B2 level or higher; knowledge of Spanish is a plus.
• Emotional resilience and the ability to stay calm in any situation, even when things don’t go as planned.
• Ability to quickly adapt to changing circumstances and make sound decisions under stress.
• Flexibility and quick adjustment to any changes or decisions.
• Strong business correspondence skills, language proficiency, and experience in conducting professional communication.
• Effective use of technology to organize work processes, including Excel, calendars, and other digital tools.
• Commitment to long-term collaboration and willingness to be an integral part of our team working towards shared goals.
• Willingness to work flexible hours, including business trips and weekends if necessary.

Offer description

We’re Hiring: HR Manager / Executive Assistant to our Ukrainian Team in Warsaw

We are looking for a proactive and reliable team member to support our growing international company. This hybrid role combines HR management, recruitment, and executive assistance, offering variety, responsibility, and the chance to directly impact our team culture and operations.

What we’re looking for:

You are organized, emotionally resilient, and thrive in a fast-paced, dynamic environment. You have experience in HR or recruitment (especially internationally), communicate confidently in English (Spanish is a plus), and are tech-savvy with strong administrative skills. Flexibility, a proactive mindset, and commitment to long-term collaboration are key.

The role includes:

Recruitment and onboarding, developing HR processes and motivation systems, supporting top management, organizing business trips (including to Ukraine and Spain), and helping ensure the smooth day-to-day running of operations.

What we offer:

An international team, room to grow, supportive leadership, and a chance to truly shape the company's future.

Your responsibilities

1. Participating in team building, recruiting, selecting, and training staff.
2. Developing HR processes, rules, and standards.
3. Designing motivational programs.
4. Providing full organizational and administrative support to management.
5. Organizing business trips and travel arrangements (visa support, ticket booking, hotel reservations, transfers).
6. Searching for and preparing necessary information within tight deadlines.

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