Opis stanowiska

Friendly offer

Madiff is looking for a motivated, well-organized, and proactive individual to join our team as an Office Assistant. In this key role, you will ensure the smooth day-to-day operation of our office and provide essential support across various departments. If you thrive in a dynamic environment and want to be part of an international IT consulting company — we’d love to meet you!

Main Responsibilities

• Managing daily confidential company correspondence and courier shipments (scanning, filing, mailing).

• Maintaining both paper and digital document archives.

• Preparing  documents, reports, summaries, invoices, and internal documentation.

• Administrative support for managers and project teams.

• Organizing meetings, internal events and business travel.

• Onboarding new employees .

• Managing internal databases and systems

• Supporting recruitment and sales teams in their daily tasks.

• Providing assistance to consultants and clients.

• Ensuring the functionality of office equipment and handling day-to-day office needs.

Requirements

• At least 2 years of experience in a similar administrative position (experience in IT consulting is a strong plus).

• Fluent spoken and written English (mandatory).

• Proficiency in MS Office (Word, Excel, Outlook).

• Excellent organizational and multitasking skills, time management, and ability to work independently.

• Basic accounting knowledge (contracts, invoicing) is a plus.

• On-site availability in Warsaw.

• Student status is welcome but not required.

What We Offer

• Stable collaboration: With a company recognized in the international consulting market.

• International environment: Work alongside a diverse and dynamic team.

• Benefits: Access to private healthcare.

• Positive work culture: We believe in openness, support, and valuing everyone’s contributions.

Interested in learning more or applying?

Join Madiff and become part of a team that truly makes an impact!