Your responsibilities

• Validate purchase requisitions for the entire entity (using the Basware tool).
• Check and validate employee travel requests (through the Amex Neo tool).
• Enter and manage expense claims (using Concur).
• Organize travel arrangements for multiple employees, coordinating with the travel agency or utilizing the Amex Neo tool.
• Create and update organizational charts to reflect current team structures.
• Develop and maintain a SharePoint site for efficient information sharing and collaboration.

Our requirements

• Experience: A first experience in a similar position is preferred.
• Technical Skills: Proficient in Microsoft Word, Excel, and Outlook. Familiarity with specific software such as Basware, Amex Neo, and Concur is a plus.
• Highly organized and meticulous in task execution.
• Ability to manage multiple tasks and prioritize effectively to meet tight deadlines
• Strong communication skills, both written and verbal.
• Discreet and respectful of confidentiality in all matters.
• Capable of following instructions accurately and providing constructive feedback on completed tasks.
• Ability to navigate in a complex organization.
• Adaptability and the ability to acquire new skills efficiently
• Real team player, building a tandem with other executive assistants
• Polish and English skills at a very good level in speaking and writing

What we offer

• Fixed term employment contract

• Private medical & life insurance

• MyBenefit Platform

• Holiday allowance

• Referral program

• Public transportation allowance

• Meal allowance

• Annual bonus