Your responsibilities

• Coordinate office services (cleaning, coffee, water, technical support), including sourcing suppliers, negotiating contracts, and overseeing delivery.
• Manage renovation projects and space planning – working with architects and recommending tailored office solutions.
• Handle procurement for supplies and furniture – from initial research to price negotiation and delivery.
• Liaise with internal teams to understand workspace needs and ensure a high-quality experience.
• Oversee canteen operations – from contracts to service improvements.
• Process invoices and track business expenses.
• Administer work phones, numbers, roaming, and devices in collaboration with the network provider.
• Manage our internal ticketing system – assign tasks and follow up on delivery.
• Supervise operations in Kraków and Wrocław working areas – including vendor management and space usability.

Our requirements

• Minimum 5 years of experience in office administration or workplace operations.
• Proven problem-solving and planning abilities.
• Ability to identify and implement improvements that align with team needs and industry practices.
• Confidence in sharing knowledge and collaborating with cross-functional teams.
• Proficiency in both Polish and English (spoken and written).
• Willingness to work primarily on-site in Warsaw; occasional travel to our working areas in Kraków and Wrocław may be required.

Optional

• Familiarity with architectural plans and tools like AutoCAD.
• Experience in interior design or space optimization.

What we offer

• Office-First: working primarily from the Warsaw office.

• A welcome pack filled with goodies — to help you feel right at home once you join the team.

• Trainings, lectures and courses — internal workshops, external training for each employee, ‘Meet a star’ events, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!

• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops and cinemas.

• Merch — gifts for newborn rebels and regular chances to nab some cool swag!

• Private medical healthcare — a selection of medical plans with dental care to choose from, which are also accessible for your partner and relatives.

• Psychological care — free mental health support and various well-being webinars.

• Multisport card — gain access to a wide number of sporting and fitness facilities across the city.

• Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.

• Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.

• Healthy selections — ​​organic fruit, snacks, muesli, organic honey, vegan milk, and speciality coffee are all at your disposal around the studio. Enjoy!

• Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.

• Sustainable campus with an eco ethos — solar panels provide green energy, 2000 plants and an air-filtering system to help provide clean air, electric car charging points, flower meadows, and more green features in the works.

• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support and yoga and healthy spine classes.

• Car and bike parking spaces.

• A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.

• No dress-code — we like to keep it casual.