Your responsibilities

• Supporting the planning and execution of high impact events that align with firm client and sector strategies, as well as global/regional marketing priorities, and ensuring that all logistical arrangements are in place for events.
• Supporting regional marketing teams and events advisors with formatting event proposals budget management and handling enquiries.
• Coordinating logistical elements such as events catering, transportation, shipping, registration, accommodation, printing, invoice processing, signage, audio/visual setup etc.
• Handling hospitality enquiries and making bookings as required and according to firm policy ensuring adequate approvals are in place.
• Coordinating event invitations and registration.
• Owning and managing events as required and ensuring they are planned and executed in accordance with firm-wide policies and branding guidelines.
• Supporting the running of events by providing virtual or in-person support (international travel may be required).
• Following guidance to prepare reports regarding client attendance, registration numbers, key marketing measures and any necessary feedback to propose new ideas to improve event planning and delivery.
• Ensuring that central systems and databases are kept up to date with upcoming events.

Our requirements

• Have experience in coordinating and managing events, preferably in a corporate or professional services environment.
• Demonstrate ability to handle all aspects of event logistics, from supplier management and venue selection to day-of execution.
• Have experience in budget management and cost negotiation for events.
• Strong track record of successful collaboration with various stakeholders to design and execute events aligned with strategic objectives.
• Have experience tracking and analysing event metrics to measure success and identify areas for improvement.
• Are knowledgeable of industry trends and best practices in corporate event management.
• Are familiar with event registration systems and event management technologies.
• Have strong attention to detail with excellent organizational and multitasking abilities.
• Are an effective communicator with ability to interact professionally with clients and senior stakeholders.
• Are fluent in English, both verbally and in writing (C1 or C2 level).
• Have experience with virtual and hybrid event formats (a plus).

What we offer

• Private medical care.

• Free in-house fitness centre.

• Life insurance.

• Worldwide travel insurance for business and non-business travel.

• Benefit Multisport club card or subsidised travel card.

• Wide range of training opportunities.