Your responsibilities

• Manage and coordinate the director’s daily schedule, appointments, and meetings; anticipate scheduling conflicts and proactively resolve them while maintaining alignment with strategic priorities.
• Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare meeting materials, agendas. Draft, proofread, and archive memos, meeting minutes, reports, and other official documents.
• Support various internal and external events, including internal team-building activities, workshops and external branding events, by designing and producing eye-catching materials such as posters, flyers, and digital graphics and collecting feedback after events to analyze effectiveness to improve future planning.
• Support firm-wide operational initiatives by organizing and tracking activities that require input or coordination.
• Track action items and ensure timely follow-through across leadership team initiatives.
• Perform other duties as assigned by the director.

Our requirements

• Previous office administration experience preferably
• Highly proficient in Microsoft Office
• Fluency in spoken and written English and Mandarin is required; Polish language proficiency is a plus
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize
• High sense of responsibility, discretion, and confidentiality
• Self-motivated, professional and strong sense of service
• Bachelor's/University degree or equivalent experience

What we offer

• Contract of employment, Agency agreement

• Private healthcare package. We offer premium private healthcare package for employees.

• Sport Cards. Employees can choose from many options within sport subscriptions and sport associations.

• Benefit Platform. Employees can choose the benefits on Benefit Platform e.g.: cinema/theater tickets and discounts, shopping cards and many more.

• Special discounts for employees. Huawei cooperates with various local companies to offer unique promotions only for our Employees.

• Office massages. It is a 15-minute chair-based massage. The massage therapist focuses on your back, neck, shoulders and arms.