Your responsibilities

• Performing extensive global travel arrangements for the 2 leaders (including arranging visa’s if necessary).
• Performing extensive diary management for the 2 leaders, accounting for extensive time zone implications.
• Having awareness of each leaders’ rhythms of business or reporting cadence to support calendar management.
• Clarifying meeting chair for leadership meetings and agreeing with leader as required.
• Planning and organization of meetings globally including all logistical aspects such as: venue search and booking, issuing invitations, and tracking acceptances, budget control.
• Preparing and submitting expenses using company expense system for the 2 leaders ahead of credit card payment due dates.
• Instilling a pro-active approach to administrative support for the 2 leaders to optimize their time.
• Acting as first point of contact and central information point for the 2 leaders’ availability.
• Sending out communications on behalf of the 2 leaders as and when required.
• Preparing and collating documentation as and when required.
• Supporting project completion as needed for the 2 leaders and other IDL segment leadership (PowerPoint, Excel).
• Managing and maintaining the team contact and email distribution lists as agreed.
• Preparing boardroom / meeting rooms for meetings to include video conferencing, refreshments etc.
• Building Strong relationships with stakeholders, internal and external as required
• Maintaining and building relationships with EA Community, Office Management in Warsaw, MHQ and market offices.

Employer requirements

• Required to use own initiative and be a driven self-starter.
• English fluency is a must.
• Demonstrate a flexible and organized way of working; the candidate will need to consider different time zones, remote teams, changing deadlines.
• Portray a professional image of the team and company to our customers, both internal and external.
• Ability to communicate at all levels of the organization.
• Uphold confidentiality principles,
• Maintain the commercially sensitive nature of information.
• Knowledge of MS Office – Word, Excel, PowerPoint, and Outlook.

What employer offers

• A competitive salary and bonus;

• Private health care;

• Life insurance;

• Prepaid cards;

• Benefit platform.