Your responsibilities

• Organize and coordinate internal team workflows, deadlines, and task priorities
• Support the preparation of documentation for leasing processes: proposals, offers, lease tracking tables, comparative analyses
• Update property databases, internal files, and project tracking tools (e.g., Excel, CRM, SharePoint)
• Assist in preparing materials for the PITCH stage of leasing processes – ensuring quality, consistency, and timely delivery of presentations, data packs, and visual supportMaintain document templates, ensure consistency and accuracy across materials
• Monitor and follow up on key dates, deliverables, and submissions (RFPs, reports, internal reviews)
• Assist in the preparation of internal presentations, summary reports, and leasing activity logs
• Cooperate closely with other business units (marketing, research, finance) on cross-functional tasks
• Support day-to-day team logistics: meeting scheduling, internal event coordination, team support documentation

Our requirements

• Minimum 2–3 years of experience in an administrative, operational, or project support role (preferably in real estate, consulting, or corporate services)
• Strong command of MS Office, especially Excel and PowerPoint
• Excellent organizational skills, attention to detail, and reliability
• Ability to multitask and prioritize efficiently under tight deadlines
• Fluent in English and Polish (spoken and written)
• Familiarity with CRM tools, file-sharing platforms, and internal coordination systems (a plus)
• Discretion, professionalism, and a proactive mindset – you take ownership of support functions

What we offer

• A stable and collaborative work environment within a top-tier commercial real estate team

• Involvement in key operational processes and behind-the-scenes coordination of major leasing projects

• A high level of autonomy and responsibility in daily tasks

• Attractive salary, employee benefits

• Access to real estate market knowledge, tools, and expertise

• Professional development and training opportunities

• Continuous development of competences reflected in the clear career path.