Your responsibilities

• Provide support to Krakow employees, visitors, guests, supplier and vendors.
• Be responsible for an access Control - door opening + service of entrance cards (cards distribution, transmission / changes of regular accesses).
• Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
• Sort and distribute incoming post; organize and send outgoing post.
• Order office supplies & Herbalife products.
• Maintain the office /report faults etc.
• Book travel and clear expenses for VP’s.
• Organize guests visits (hotels, transfers, etc.).
• Provide service of visits (preparation of beverages, catering, etc.).
• Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
• Prepare visa invitations.
• Sort and distribute documents requiring the signature of the GBS director.
• Create POs and monitor invoices based on the contract provisions.
• Sort and distribute documents/contracts/annexes that need to be uploaded to the company's system.
• Ensure that the office is fully equipped with groceries, company products and office supplies.
• Ensure office cleanliness through regular coordination with cleaning service
• Organize internal and external events.
• Maintain the image of the office and administration.
• Support with employee onboarding/offboarding
• Other administrative tasks upon request.

Our requirements

• 1 year of experience in similar role/international environment.
• Fluent Polish (spoken and written).
• Fluent English (spoken and written).
• Good attitude, open minded, friendly.
• Flexible and organized.
• Multitasking skills.
• High communication skills.
• Very good manners, able to communicate with employees at all levels.
• Practical experience with MS Office and office devices.
• Very good time management.
• The ability to solve problems quickly.
• Customer focus experience, engagement and care.
• Going above and beyond daily routines.
• Negotiation skills.

What we offer

• Extra hours off - wellness hours 15h per year.

• Extra 2 days or 16h for charity and volunteering activities.

• Annual bonus + Easter, Christmas & Vacation bonuses.

• Personal development opportunities and access to online training environment like free access to LinkedIn Learning platform.

• Unlimited access to company products in the kitchen + frozen fruits to prepare your favorite shake.

• Free parking slots - first come first served via company application.

• Close proximity to Bonarka Shopping Mall.

• Discount in restaurants area in Bonarka.

• Sports/social commitee - join our football business liga or tennis training.

• Family and entertainment events like Santa Claus and Children's Day.

• Help us shape our company through CI activities & program.

• Luxmed VIP package sponsored by the company.

• Mybenefit System (Kafeteria or Mulstisport Card.

• Life and Health Insurance as on option.