Your responsibilities

• We're looking for an energetic, and well-organized Office Manager to support our remote engineering and product teams (60+ team members) and manage our Toruń office. You’ll be the go-to person for all things operations — from hardware purchasing and ordering office snacks to organizing company events and team meetups. Your mission: make life easier, smoother, and more joyful for the team.
• You’ll report directly to our HR Manager (based in Poznań), who will also be your onboarding buddy and mentor.
• WHAT YOU WILL BE DOING:
• • Handle purchasing, track expenses and monitor the budget for equipment for the remote team across various locations.
• • Keep our Toruń office running like a dream for the 10+ team members working on-site
• • Be the face of the office — the first point of contact for visitors and team members alike
• • Manage correspondence, courier services, and equipment/document shipping
• • Oversee facility maintenance and supplies
• • Communicate with vendors and manage support or complaints
• • Organize business trips (hotels, transportation, payments) for in-person meetups
• • Plan company events (yes, we love a good party — virtual or live!)
• • Manage and track the engineering/product teams’ education budgets (e.g., courses, conferences, books)
• • Spread positive energy — keep the vibes high both in the office and remotely
• • Help team members navigate logistics: budgets, meetups, reimbursements, and more
• • Propose and improve internal processes (e.g., reimbursements, office guidelines).
• • Any other special projects as needed.

Our requirements

• • At least 2 years of experience in office/operations/admin roles
• • Availability to work from our Toruń office at least 4 days per week
• • Warm, people-oriented attitude — you're the kind of person others love to ask for help
• • Strong communication skills in both Polish (C2) and English (at least C1)
• • Excellent organizational habits and file hygiene (you make order out of chaos)
• • Empathy, tact, and assertiveness
• • Proactive mindset — you don’t wait to be asked
• • Google Workspace fluency (Forms, Docs, Sheets, etc.)
• • • Detail-oriented with a love for process
• • Experience organizing team events and meetups
• • Good at juggling tasks and prioritizing.

Optional

• • Experience in office ops in the IT industry
• • Familiarity with Jira, Slack, or other internal comms/task management tools.

What we offer

• • B2B contract with a U.S.-based company
• • Flexible hours
• • Option to work from home once a week
• • Annual performance bonus
• • $1,000 training budget
• • Laptop and work equipment provided
• • Mentorship from an experienced HR Manager
• • Fully covered annual company summit, and local team meetups
• • A flat structure where your ideas matter
• • A collaborative, people-first environment (we're chill, but focused)
• • Fully covered Multisport card.