Your responsibilities

• Maintain accurate and up-to-date employee records.
• Prepare employment contracts and onboarding documentation for new hires.
• Create and manage offboarding documentation for departing employees.
• Administer all contractual changes and ensure updates are reflected in HR systems and documentation.
• Oversee and manage the entire employee life cycle, ensuring compliance with internal policies and Polish labor law.
• Cooperate with the external payroll provider by submitting accurate data and reviewing payroll outputs for correctness.
• Administer employee benefits.
• Prepare and submit regular reports on headcount, working time, salaries, and benefits.
• Cooperates with SOX audit team.
• Provide recommendations and input on employment matters from a legal and compliance perspective.
• Act as the first point of contact for employees on HR-related topics, including contracts, payroll, benefits, and employment conditions.
• Resolve employee queries promptly and professionally, ensuring high-quality HR service delivery.

Our requirements

• 3 - 4 years of experience in HR, with a focus on HR administration and hard HR processes (e.g., contracts, employee records, compliance, etc.).
• Strong knowledge of Polish labor law – this is a must-have.
• Understanding of payroll processes is a strong asset.
• Bachelor’s degree in Human Resources, Business Administration, or a related field is nice to have.
• Good working knowledge of MS Office tools, particularly Excel, Word, and Outlook.
• Communicative English skills – both spoken and written – sufficient for daily work and internal communication.
• Ability to analyze problems, suggest improvements, and implement practical solutions.
• High level of integrity, discretion, and trustworthiness.
• Team spirit and flexibility – ability to cover for colleagues during absences.
• Well-organized, able to manage own workload independently, and take initiative when needed.