Your responsibilities

• Evaluate Tender Documentation: Quickly and accurately identify key requirements, deliverables, deadlines, and actions. Provide feedback on bid requirements and potential risks (legal, commercial, etc.) to stakeholders.
• Stakeholder Coordination: Ensure all key stakeholders have access to bid documents. Organize and run calls (e.g., tender kick-off and status calls) with different stakeholders, including senior management.
• Bid Management: Coordinate, collate, check, and edit bid input from various stakeholders. Ensure all necessary product, services, and pricing information is included in the final offer, adhering to established processes and branding guidelines.
• Risk Monitoring: Use established risk management tools to monitor and mitigate risks throughout the bid process.
• Support Complex Bids: Assist the Tendering Manager and team in handling complex bids and maintaining our tender content-management system.

Our requirements

• Experienced: Minimum of two years in a similar role, ideally involving software-related tenders. Additional experience in project management or contract administration is a strong advantage.
• Remote Work Proficiency: Demonstrated ability to work effectively in a remote environment, including managing and collaborating with virtual teams across multiple locations.
• Bilingual Communication: Exceptional written and verbal communication skills in English are essential. Proficiency in one or more additional major European languages is a significant asset.
• Strong Communicator: Confident in influencing and constructively challenging bid team members and senior stakeholders. Skilled in negotiation and collaboration with geographically dispersed teams.
• Technology-Proficient: Highly proficient in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, SharePoint, Teams). Familiarity with AI-powered productivity tools is a plus.
• Organized and Detail-Oriented: Excellent organizational, coordination, and process management skills. Able to manage multiple priorities simultaneously while maintaining a strong focus on accuracy and deadlines.
• Professional Under Pressure: Maintains composure and professionalism in high-pressure situations. Brings a mature, team-oriented mindset to virtual collaboration.
• Flexible and Globally Aware: Understands the global nature of our business and is available for communication across different time zones as needed.