Requirements description

• Location: Austin, Texas
• One of the first tasks for this person will be to find an office for the company; initially, the role will be based in a shared office space in Austin
• Fluent in Polish and English (spoken and written)
• Experience in a similar role, ideally as an Executive Assistant or “right hand” to an owner/CEO
• Excellent organizational skills, independence, and initiative
• Ability to make quick decisions and think strategically
• Outstanding communication skills, with a preference for direct dialogue over lengthy correspondence
• Mobility and willingness to travel for business purposes
• Familiarity with modern tools, apps, and technology solutions
• Flexibility in working hours (working across different time zones – collaboration with the team in Poland)

Offer description

For our Client, a prestigious brand in the beauty industry, we are looking for a Polish- and English-speaking candidate for the position of:

Executive Assistant to the CEO/ Marketing Assistant

We Offer

• B2B contract
• Dynamic, diverse, and inspiring work in close collaboration with the CEO
• Participation in exciting international projects and industry events
• Opportunity to make a real impact on brand and business development
• Flexible working hours and, eventually, work from a dedicated office in Austin
• Genuine opportunities for growth

💡 This is a role for someone who can think both strategically and creatively, work independently, and take satisfaction in being a key support in running the company.

Your responsibilities

1. Comprehensive management of the CEO’s calendar, scheduling and coordinating meetings, travel, and industry events
2. Attending meetings, taking notes, preparing follow-ups, and ensuring that agreed actions are carried out
3. Full management of the CEO’s inbox – filtering, prioritizing, and responding on behalf of the CEO in both Polish and English
4. Preparing presentations, reports, documents, and contracts
5. Overseeing ongoing projects, ensuring deadlines and quality standards are met
6. Collaborating with the team in Poland as well as with international partners

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