Duchesne Academy of the Sacred Heart is a premier all-girls Catholic school in Houston, Texas, committed to educating the whole child—intellectually, spiritually, socially, and emotionally. Rooted in the values of the Sacred Heart Network, we seek dedicated professionals who align with our mission to form young women of faith, intellect, leadership, and service.

Position Overview

The Order Entry Clerk plays a critical administrative role in ensuring the timely and accurate entry, processing, and tracking of school-related orders. This position supports various departments across the Academy—such as the Business Office, Facilities, and Academic Divisions—by managing purchase orders, vendor communications, and order logistics. The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Accurately enter purchase orders, supply requests, and service orders into the school's order management system.

• Review requests for completeness, budget alignment, and appropriate approvals.

• Maintain detailed records of orders, shipments, and invoices for reconciliation and auditing purposes.

• Communicate with vendors to confirm order details, pricing, availability, and delivery schedules.

• Track incoming deliveries and work with facilities or relevant departments to ensure proper receipt and distribution.

• Assist with resolving discrepancies in order quantities, damaged goods, or invoicing errors.

• Provide administrative support to the Business Office as needed, including document filing, reporting, and data entry.

• Ensure all transactions comply with school policies, budgetary constraints, and purchasing procedures.

• Maintain confidentiality of sensitive financial and organizational information.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

• 2+ years of experience in an administrative, clerical, or purchasing/order entry role.

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and comfort with order entry or ERP systems.

• Strong attention to detail, accuracy, and ability to prioritize tasks.

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively across departments.

• Familiarity with school or nonprofit purchasing processes is a plus.

• Commitment to the values and mission of Duchesne Academy and Sacred Heart education.

Duchesne Academy Offers:

• A mission-driven, supportive workplace culture

• Competitive salary and comprehensive benefits

• Opportunities for professional growth

• A vibrant, faith-based community committed to excellence